HODGKINSON
PUBLISHING LTD PRIVACY POLICY
BACKGROUND:
This Policy applies as between you, the User of this and any
web site you visit that is owned and operated by Hodgkinson
Publishing Ltd. This Policy applies to our use of any and
all Data collected by us in relation to your use of the Web
Site and any Services or Systems therein.
1. Definitions and Interpretation
In this Policy the following terms shall have the following
meanings:
"Account" means collectively the personal information,
Payment Information and credentials used by Users to access
Material and / or any communications System on the Web Site;
"Content"
means any text, graphics, images, audio, video, software,
data compilations and any other form of information capable
of being stored in a computer that appears on or forms part
of this Web Site;
"Cookie"
means a small text file placed on your computer by
Hodgkinson Publishing Ltd when you visit certain parts of
our Web Sites. This allows us to identify recurring visitors
and to analyse their browsing habits within the Web Site.
Where e-commerce facilities are provided, Cookies may be
used to store your information. Further details are
contained in Clause 10 and Schedule 1 of this Policy;
"Data" means
collectively all information that you submit to the Web
Site. This includes, but is not limited to, Account details
and information submitted using any of our Services or
Systems;
"Hodgkinson
Publishing Ltd" means Hodgkinson Publishing Ltd;
"Service"
means collectively any online facilities, tools, services or
information that Hodgkinson Publishing Ltd makes available
through the Web Site either now or in the future;
"System"
means any online communications infrastructure that
Hodgkinson Publishing Ltd makes available through the Web
Site either now or in the future. This includes, but is not
limited to, web-based email, message boards, live chat
facilities and email links;
"User" /
"Users" means any third party that accesses the Web Site and
is not employed by Hodgkinson Publishing Ltd and acting in
the course of their employment;
and "Web
Site" means the website that you are currently using and any
sub-domains of this site and all sites owned by Hodgkinson
Publishing Ltd unless expressly excluded by their own
individual terms and conditions.
2. Data Collected
Without limitation, any of the following Data may be
collected:
2.1 name;
2.2 date of birth;
2.3 gender;
2.4 job title;
2.5 profession;
2.6 contact information such as email addresses and
telephone numbers;
2.7 demographic information such as post code, preferences
and interests;
2.8 financial information such as credit / debit card
numbers;
2.9 IP address (automatically collected);
2.10 web browser type and version (automatically collected);
2.11 operating system (automatically collected);
2.12 a list of URLS starting with a referring site, your
activity on this Web Site, and the site you exit to
(automatically collected);
2.13 Cookie information (see clause 10 below).
3. Our Use of Data
3.1 Any personal Data you submit will be retained by
Hodgkinson Publishing Ltd for as long as you use the
Services and Systems provided on the Web Site. Data that you
may submit through any communications System that we may
provide may be retained for a longer period of up to 6
years.
3.2 Unless we are obliged or permitted by law to do so, and
subject to Clause 4, your Data will not be disclosed to
third parties. This does not include our affiliates and / or
other companies within our group.
3.3 All personal Data is stored securely in accordance with
the principles of the Data Protection Act 1998. For more
details on security, see clause 9 below.
3.4 Any or all of the above Data may be required by us from
time to time in order to provide you with the best possible
service and experience when using our Web Site.
Specifically, Data may be used by us for the following
reasons:
3.4.1 internal record keeping;
3.4.2 improvement of our products / services;
3.4.3 transmission by email of promotional materials that
may be of interest to you;
3.4.4 contact for market research purposes which may be done
using email, telephone, fax or mail. Such information may be
used to customise or update the Web Site.
4. Third Party Web Sites and Services
Hodgkinson Publishing Ltd may, from time to time, employ the
services of other parties for dealing with matters that may
include, but are not limited to, payment handling, delivery
of purchased items, search engine facilities, advertising
and marketing. The providers of such services may have
access to certain personal Data provided by Users of this
Web Site. Any Data used by such parties is used only to the
extent required by them to perform the services that
Hodgkinson Publishing Ltd requests. Any use for other
purposes is strictly prohibited. Furthermore, any Data that
is processed by third parties must be processed within the
terms of this Policy and in accordance with the Data
Protection Act 1998.
5. Changes of Business Ownership and Control
5.1 Hodgkinson Publishing Ltd may, from time to time, expand
or reduce its business and this may involve the sale of
certain divisions or the transfer of control of certain
divisions to other parties. Data provided by Users will,
where it is relevant to any division so transferred, be
transferred along with that division and the new owner or
newly controlling party will, under the terms of this
Policy, be permitted to use the Data for the purposes for
which it was supplied by you.
5.2 In the event that any Data submitted by Users will be
transferred in such a manner, you will not be contacted in
advance and informed of the changes.
6. Controlling Access to your Data
6.1 Wherever you are required to submit Data, you will be
given options to restrict our use of that Data. This may
include the following:
6.1.1 use of Data for direct marketing purposes; and
6.1.2 sharing Data with third parties.
7. Your Right to Withhold Information
7.1 You may access certain areas of the Web Site without
providing any Data at all. However, to use all Services and
Systems available on the Web Site you may be required to
submit Account information or other Data.
7.2 You may restrict your internet browser's use of Cookies.
For more information see clause 10.4 below.
8. Accessing your own Data
8.1 You may access your Account at any time to view or amend
the Data. You may need to modify or update your Data if your
circumstances change. Additional Data as to your marketing
preferences may also be stored and you may change this at
any time.
8.2 You have the right to ask for a copy of your personal
Data on payment of a administration fee.
9.
Security
9.1 Data security is of great importance to Hodgkinson
Publishing Ltd and to protect your Data we have put in place
suitable physical, electronic and managerial procedures to
safeguard and secure Data collected online.
10.
Cookies
10.1 Hodgkinson Publishing Ltd may set and access Cookies on
your computer. Cookies that may be placed on your computer
are detailed in Schedule 1 to this Policy.
10.2 A Cookie is a small file that resides on your
computer's hard drive and often contains an anonymous unique
identifier and is accessible only by the web site that
placed it there, not any other sites.
10.3 You may delete Cookies, however you may loose any
information that enables you to access the Web Site more
quickly.
10.4 You can choose to enable or disable Cookies in your web
browser. By default, your browser will accept Cookies,
however this can be altered. For further details please
consult the help menu in your browser. Disabling Cookies may
prevent you from using the full range of Services available
on the Web Site.
11.
Changes to this Policy
Hodgkinson Publishing Ltd reserves the right to change this
Privacy Policy as we may deem necessary from time to time or
as may be required by law. Any changes will be immediately
posted on the Web Site and you are deemed to have accepted
the terms of the Policy on your first use of the Web Site
following the alterations.
